Configure Microsoft Outlook for Gmail

Now a day, an email address seems mandate for everyone in this digital world. All of us need an email address for each any everything (like; any registration, sign-ups, businesses, etc.). You can communicate with someone who is sittings in a different part of the world by sending or receiving an Email. If you are reading this article, you must be a student, home user, freelancer or business owner/employee who does email communication on a daily basis. You must be getting troubles every day to access email on the web. I am sure, in solution, you want to configure your web email to Microsoft office outlook application, so you can access your email online or offline anytime. Do you want to configure Microsoft outlook for Gmail? If yes, then, you are on right post. This article shows you, how to configure Microsoft outlook for Gmail account?

Microsoft Office Outlook

Office outlook is one of the components of the office suite family along with Word, Excel, PowerPoint, Access, OneNote, Publisher, etc. That means, you should have installed a registered version of Microsoft office in order to configure your email address in it. Configure Microsoft Outlook For Gmail Click To Tweet

Difference between POP and IMAP Configuration

There are two different protocols to configure your web mail to Microsoft outlook.

  1. IMAP (Internet Message Access Protocol)
  2. POP (Post Office Protocol)

IMAP: The most important difference is that IMAP always connected and syncs with web mail server. That means, if you make any changes in configured mail clients (like; Outlook) will do immediate effect to your web mail server (example: if you delete any email from outlook, will be deleted from mail server)

POP: Once a mail client configured with POP settings, everything will be downloaded to your mail client (outlook) and your web mail server will be blank/empty (there are few settings that can allow you to keep email in both places). If you will make any changes to web mail server will not shows to your mail client.

Allow Settings from Gmail Account

Before we configure outlook for Gmail we need to allow the Gmail server to forward your mails to clients. Follow below steps:

Step 1. Launch Gmail login page and sign in with your current username and password.

gmail sign in

Step 2. Once signed in, navigate and click on “Gear icon” from the right side and select “Settings”.

gmail settings

Step 3. Look for the TAB “Forwarding and POP/IMAP” and click on it. You will see several settings below now. First, go to POP Download option and select Enable POP for all mail (even mail that’s already been downloaded). Then, just below, Enable IMAP and click on Save Changes button given below.

gmail pop imap forwarding
That’s the only settings required from Gmail end. Now you may close Gmail webpage. If you have not installed Microsoft Office so far, you may download and install any of the below version to configure Microsoft outlook for Gmail:

Configure Microsoft Outlook for Gmail

I prefer to configure by using IMAP settings. This post shows you to configure outlook for Gmail with IMAP setting only. If you want to configure with POP settings, click here to see the instructions for POP.

Step 1. Launch Microsoft Outlook. If you are opening this first time, then, you will be on the screen where it may ask you to select a protocol for configuration. Select IMAP to configure.

Step 2. You will see “Add Account” Window with two options (E-mail Account & Manual setup or additional server types). Select the radio button of Manual setup or additional server types and click Next button given below.

configure outlook for gmail

Step 3. Another screen come up to select one option. Select POP or IMAP and click on Next.

pop or imap

Step 4. On this screen, you need to type your details and credentials. Fill your details and Account Type should be selected as IMAP. Also, Incoming mail server: “imap.gmail.com” and Outgoing mail server (IMAP): “smtp.gmail.com”.  Once done, click on “More Settings …”.

configure microsoft outlook for gmail

Step 5. An Internet E-mail Settings screen will appear, go to “Outgoing Server” Tab and check the box “My outgoing server (SMTP) requires authentication. Then, go to “Advanced” Tab and set the details as Incoming server (IMAP): 993 with SSL and Outgoing server (SMTP): 465 with SSL. Check below image: and click OK button once done and you will be on the previous screen.

configure gmail on microsoft outlook

Step 6. Finally, click on “Next” button and Microsoft outlook will test account settings then, show you the result as successful if settings are done correctly. Click on “Close” button to continue.

Step 7. Got the screen, You’re all set! Click “Finish” to close the screen. You have successfully configured Microsoft outlook for your Gmail now. You must have received a Test Email to your inbox.

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