How To Export and Import Microsoft Outlook Contacts (Address Book)?

Microsoft Outlook

 Office Outlook is one of the component of Microsoft office family. Microsoft Office comes with many different kinds of software included in it. The major software’s includes in every edition of Microsoft versions are Word, Excel, PowerPoint and Outlook etc. So what version of outlook are you using. If you use Microsoft Outlook 2016 then, do you know how to backup or export and import Microsoft Outlook contacts/address book? This article tells you a step-by-step guide to backup and restore your Microsoft Outlook Contacts (Address book).

Outlook Contacts – Export or Import

In this tutorial, i will show you the complete process to take backup and restore (export and import of outlook contacts) Microsoft outlook contacts. I am using Microsoft Outlook 2016. First, we will export (backup) the contacts and then, will import (restore). Follow the steps given below:

Export Outlook Address Book

Step 1. Open Outlook 2016. Go to File Menu and click “Open & Export”. Then select Import/Export.

export outlook contacts

Step 2. Import and Export Wizard will appears on your screen. Select “Export to a file” and click on “Next” button.

outlook contacts

Step 3. Now select “Comma Separated Values” and click Next button.

export outlook address book

Step 4. Now, under Select the folder to export from: select the “Contacts (This computer only)” and click on Next button.

Step 5. In next step, under Save exported file as: click to Browse (Image 1). Another dialog box will appears on your screen and asks you to select the location where you want to save this (I have selected Desktop – Image 2), name it as contacts backup and click OK. You will back to “Export to a File” Then click Next button.

backup outlook contacts
Image 1
save outlook contacts
Image 2

Step 6. In this dialog box click on Finish button. It will do a little process and you are done to backing up your contacts.

Import Outlook Address Book

Step 1. Open Outlook 2016. Go to File Menu and click “Open & Export”. Then select Import/Export.

import outlook contacts

Step 2. Select “Import from another program or file” and click on Next.

import outlook address book

Step 3. Under “Select the file type to import”, click Comma separated values, and then click Next.

Step 4. In next step, Import a file: click to Browse. Another dialog box will appears on your screen and asks you to select the backup file to Import and click Open. You will back to “Import a File”.

  • Replace duplicates with items imported
  • Allow duplicates to be created
  • Do not import duplicate items

outlook contacts

Then click Next button.

Step 5. Under Select destination folder: click a folder for the imported contacts, and then click Next.

Step 6. Under “The following action will be performed”, the contacts file is already selected. Just click on Finish. You are successfully imported your backed up contacts.

Download Desired Version of Microsoft Office below:

Office Enterprise 2007
Microsoft Office Professional Plus 2010
Microsoft Office Professional Plus 2016

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