How to Change Outlook Data File Location to New Location?

How to Change Data File Location in Outlook?

This article is especially written that how we can change outlook data file location to a new location or folder.

Outlook data files (if configured more than one email) are saved in a different location in a hidden folder by default at

C:\Users\Your user account name\AppData\Local\Microsoft\Outlook

The outlook data file is an important file which creates when you configure Microsoft outlook for Gmail, Hotmail, Yahoo, etc. and for office emails or private domain email address.

[Read: How to Configure Microsoft Outlook by Using IMAP and POP Settings?]

If you have configured POP email the data file will be .PST (Personal Storage Table).

On the other hand, if email is configured via IMAP settings then, you will have .OST (Online Storage Table) data file also known as Offline Outlook Data File.

Here is the example on below screenshot where it differs .PST and .OST data files:

where is the outlook data file location

Change Outlook Data File Location to Different Location

Important Note: Before you start the process to change outlook data file location to a new location by using following article, I would highly recommend you NOT to skip any step given in this article and I will assure you that by the end of this post your outlook data file location is changed and will sync your email properly.

This is a bit lengthy process, but it does work as we have tested on one of our configured email accounts in Outlook.

Close your outlook application and follow below steps.

Step 1. Press Win + R to open the Run dialog box, then, type control and hit Enter or click OK. This command will open Control Panel on your screen.

how to open control panel

Step 2. Now from the Right-top, change View by: Category to Small icons

Note: Selecting small icons given you more visibility to all control panel items.

windows control panel

Step 3. Here in locate and click Mail (Microsoft Outlook) (32-bit) icon

Mail (Microsoft Outlook) (32-bit)

Step 4. Mail Setup – Outlook window will pop up. Click on Data Files… option to open data file settings.

outlook data file settings

Step 5. Select an account from the given list (if you have more than one email account configured) and click on Open File Location… option

outlook pst file location

Step 6. The above action will take you directly to the folder wherein outlook .PST or .OST file is saved. Right-click on data file and select option Cut

ost file location in outlook

Step 7. After that, go the folder or location where you want to create a new location for outlook data file, then, right-click on empty space and select the Paste option

For example: We have created a new folder named Outlook Folder in C drive and pasting the copied file.

As a result of above action, we have successfully created and moved outlook data file to the new location.

data file

How to Change Data File Path to New Folder Location in Outlook Application?

At this point, in addition, we need to launch Microsoft Outlook application and need to provide the path of new data file location folder.

The following steps will help you to do this task:

Step 1. Open Microsoft Outlook application.

The moment, the outlook is loading outlook profile, will give you a message like .PST or .OST cannot be found. You need to click OK to continue.

Here is the image for your reference:

pst cannot be found while loading outlook profile

Step 2. A new window will open on your screen and ask you to Create/Open Outlook Data File.

If you remember, we have already created a new location above on Step 7.

Provide the new location path of an outlook data file and click Open and new location path is set for selected email account.

outlook data file new location

Step 3. Now, while doing a Send/Receive All Folder, you will have an error code for sure similarly below:

send receive error after changing outlook data file location

Step 4. To fix email send/receive error, we need to open email account settings:

File Menu > Account Settings > Account Settings

Step 5. In Outlook Email Account Settings window, you will notice that the New Folder Location is not available.

Follow this video to make it done:

Once you are done with the above video, you will see new data file location for you select email is set up correctly.

data file location changed

Finally, feel free to click Send/Receive All Folder and your emails will start syncing.

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