Convert Word Data into a Table
Microsoft Word is a powerful tool that is not only for doing word processing but also for managing data. You will learn how to quickly and simply you can convert Microsoft Word data into a table.
Have you at all had to struggle with stylizing information carefully into nice rows and columns by hand? Then this manual is specially dedicated to you.
Change a data to a table can make your document look more professional, in addition, it will be more readable and more organized.
This post will let you know the process to change your Word document data to a table in just a short time, and thus you will be more productive.
Why Use Tables in Microsoft Word?
Tables provide a way to structure schedules, reports, and comparisons. They are great for enhancing the look of your content and making it clear and understandable.
By using Microsoft Word, you just have to convert the data into a table, which is a matter of just a few clicks.
Step-by-Step Guide to Turn Word Data into a Table
Switching Microsoft Word data from textual format to table format is a simple process that saves you time. Properly formatted tables not only add to the readability of the document but also engage the audience in a more effective way.
Implement the following defined steps to make your job easier and have a better organization of your Word documents.
Organize Your Data
Before you implement a table, you need to confirm that your data is orderly. Make use of coherent separators like tabs, commas, or spaces to show the difference in each column. For example: In the below data, we used tabs in between
Highlight Your Data
Point your mouse or use your keyboard to highlight the text you want to turn into tables.
- Select all the text that you want to convert into a table form. For instance; the below image that has all text data is selected.
Navigate to the Table Option
- In the “Insert” tab on the ribbon at the top of the page, go to this section.
- Choose “Table” from the drop-down menu.
- Select “Convert Text to Table.” Open a dialog box.
Note: Microsoft Word has long included the “Convert Text to Table” feature, which is accessible in all Office versions.
[Read: Download Microsoft Office Professional Plus 2019]
Adjust Table Settings
In the dialog box, among other possible variations, you’ll see several customization options:
- Number of Columns: This is determined by the computer automatically based on the separators in your data.
- Column Width: Choose the Auto option for a balanced dimension of the grid.
- Separate Text At: You can choose whether it is Tabs, Commas, or Spaces.
Press OK, which will take you to the next screen where your Word data is converted into a nice table.
Tips for Formatting Your Table in Word
- Design Options: You can use the “Table Design” tab to change the colors, borders, and styles that you prefer.
- Add/Remove Rows or Columns: You can simply add or remove rows/columns by using the right-click context menu.
- Align Text: Utilize the alignment tools so the text has a neat look.
Troubleshooting Common Issues
- Uneven Columns: Check your data to make sure that it is uniformly separated before you carry out the conversion.
- Missing Data: Eliminate mistakes by re-checking the separators after they are finished.
- Overlapping Data: If the column widths need to be resized to become more spacious, adjust the column widths, respectively.
Learn perfecting it, so you could get to the very pinnacle of all its features of the application of MS Word, making your files to be absolutely well-structured and workable.
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